MINUTES 1. OF ART FAIR COMMITTEE MEET 12 FEB 2024

MINUTES OF VIRTUAL ART FAIR WORKING GROUP MEETING February 12, 2024 8pm on ‘Meet’ appPresent: Maggie, Stanley, Ato, Kevo, Shine, Margaretta Agenda. 1. To appoint a group chair-person. This will be decided as last agenda item 2. Name of committee. Art Fair Working Group or AFWG 2024. 3. What kind of Art Fair do we want? What kind of Art Fair do artists who came last Saturday, February 11 @ Kuona to the first Art Fair meeting say they wanted? Maggie found artists want Art Fair to be ‘memorable, professional, impact-full’ and ongoing 4. What are the vision and mission of the Art Fair? Stanley observed, a Vision is like a dream for what we want our Art Fair to become; a mission relates to the means for getting there. e.g. one vision: to see our Art Fair eventually become a Biennale or to be Best Art Fair in Africa. The mission: to be the best Art Fair in Africa by doing research on art fairs to understand how to achieve our vision; to speak to our advisors, Wambui Collymore, Thom Ogonga, and Eric Menya to get their perspectives. Members were advised to use this week to think about what vision and sense of mission they would propose next week. 5. Our Mandate: Artists entrusted us to steer the art fair to fruition and success. They trust us to keep them posted and also collect ideas that they might want to share. Our mandate is to coordinate all aspects of the art fair, to motivate the artists to start preparing to be in the fair, to inspire them to think about how they can make the art fair a success by creating outstanding works of art. 6. Membership in the Working Group: The group is meant to have seven, not six as we are now. Eric Menya or the AVAC art lawyer might be choices. They could also become advisors (either/or). Advisors now are Wambui, Thom, and either Menya Eric or AVAC lawyer. 7. Work Plan. Eventually, we will need a Secretariat, but that will require funds and a better sense of the requirements for (re-) establishing the Nairobi Art Fair. 7th member: Those proposed to join the group were Eric Menya, Emmaus Kimani, another artist (possibly a female) or a non-artist who could represent a future secretariat, someone who would not have any conflicts of interest, but had practical skills, experience, and wisdom. 8. Strategic Tasks and Duties assigned: 1. Ato and Cheche assigned to look at possible venues for the Art Fair 2. Margaretta to serve as secretary to group, 3. Kevin and Shine to come up with a list of budget items required for Art Fair 4. Maggie to look at viable options for a Secretariat that could take over management of the Art Fair; it would need good managerial skills, registration of the Fair, keeping track of budget and updated audits, and all-round capacity to handle these tasks. 5. Cheche will research for us to decide on our Art Fair’s name. He will find out if Nairobi Art Fair is available to us. Otherwise, what other possible names do we like? 6. Possible Venues for the Art Fair: a. KICC because they had previously offered huge space at low cost and is centrally located. b. Sarit Centre, c. Rosslyn Rivera Mall, d. Village Market, e. The Hub, Karen, f. Nairobi National Museum, g. Waterfront, Karen, h. Two Rivers, i. The Mall Basement, Westlands, j. Uchumi Hyper, Ngong Road (a GoDown which is empty) k. Issues to consider when appraising Spaces: Accessibility, Security, Parking, Size of space, Cost per 3 day l. Researching legalities for registering Art Fair. We will need a CONSTITUTION 6. Choice of Chairperson: Maggie by unanimous vote, assisted by Kevo and Cheche. 7. Next meeting of AFWG: Always Mondays 8pm, virtually on ‘Meet’ app for now. Next week February 19th, 2024. Respectfully submitted: Margaretta